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Maintain Statutory Register

Maintaining a Statutory Register is a legal requirement for companies and LLPs under the Companies Act, 2013. These registers contain crucial information like shareholder details, director details, charges, and financial records, ensuring compliance and transparency. Company Mitra simplifies the process by managing and updating statutory registers in compliance with ROC guidelines, preventing penalties and legal risks.

Requirement

Every company & LLP must maintain statutory registers as per the Companies Act, 2013.
Registers must be updated regularly and available for inspection.
Non-maintenance leads to heavy penalties and compliance issues.

Benefits

Ensures corporate transparency and legal compliance.
Helps in smooth ROC inspections and audits.
Protects companies from legal risks and penalties.
Serves as an official record of ownership and management.

Document Required

Incorporation Certificate of the company/LLP
MOA & AOA or LLP Agreement
List of Directors/Partners
Shareholding Details (if applicable)
Minutes of Board Meetings
Register of Charges & Financial Records

Professional Fees

Additional Cost

Process time

⏳The statutory register setup & maintenance takes around 3-5 working days, depending on company size.

Steps

⏬ Consultation: Discuss statutory register requirements with Company Mitra.
⏬ Document Collection: Gather necessary company records & details.
⏬ Register Preparation: Draft statutory registers as per legal requirements.
⏬ Regular Updating: Ensure timely updates & compliance.
⏬ Annual Review: Conduct periodic checks to maintain accuracy.

FAQ

👉 What is a statutory register?
A legally required register containing essential company details, such as directors, shareholders, and financial information.

👉 Who is responsible for maintaining the statutory register?
The company’s directors or the compliance officer must ensure its accuracy and updates.

👉 What happens if a statutory register is not maintained?
Failure to maintain statutory registers can result in heavy fines and legal consequences.

👉 How often should the statutory register be updated?
It should be updated regularly, especially after changes in directors, shareholders, or company structure.

👉 Can statutory registers be maintained digitally?
Yes, companies can maintain digital statutory registers, but they must be readily available for inspection.

👉 Is maintaining a statutory register mandatory for all companies?
Yes, all private, public, and LLPs must maintain statutory registers.

👉 What information is recorded in a statutory register?
It includes details about directors, shareholders, company charges, and meeting resolutions.

👉 Can Company Mitra handle statutory register maintenance?
Yes, Company Mitra offers end-to-end management of statutory registers.

👉 Are statutory registers required for small businesses?
Yes, even small private limited companies must maintain statutory registers.

👉 Do statutory registers need to be filed with ROC?
No, but they must be available for inspection by ROC & other authorities.

👉 What if a company fails to produce the statutory register during an audit?
The company may face penalties, fines, and legal consequences.

Compliances

✅ Compliance

📌 Compliance Requirement	📅 Due Date	📖 Remarks
📜 Maintain Register of Members & Shareholders	At all times 📆	Required under the Companies Act, 2013
📑 Register of Directors & KMP	Regularly updated 📌	Includes director appointments/resignations
📊 Register of Charges	Within 30 days of charge creation 📤	Mandatory for secured loans
📝 Annual Compliance Check	Every financial year 📌	Ensure up-to-date records before audits

Penalties

⚠️ Penalty & Interest

🚨 Non-Compliance Issue	❌ Penalty & Interest	⚖️ Consequences
📑 Failure to Maintain Statutory Registers	₹50,000 – ₹3,00,000 fine 🚔	Directors may be held liable
📝 Providing False Information in Registers	₹1,00,000 fine 🏦	Legal action against the company
📊 Not Updating Changes in Registers	₹5,000 per day 🚔	Until compliance is met
💰 Non-availability for Inspection	₹25,000 – ₹5,00,000 fine 🏛️	May lead to disqualification of directors