Issue of Share Certificates
Done-for-you by Company Mitra's qualified experts — 100% online, transparent pricing, no running around.
- 3–5 working days
- 100% Online
- Qualified Experts
- Secure Payment
What you get
- Share certificates in Form SH-1
- Board resolution for issue
- Updated register of members
- Stamp duty payment working
Documents required
Keep these ready — scanned copies or clear phone photos are fine.
- Certificate of incorporation (Company) – Mandatory
- MOA and AOA (Company) – Mandatory
- Allotment or transfer details (Shareholder) – Mandatory
- Shareholders' PAN and address (Shareholder) – Mandatory
- Common seal (if company has one) (Company) – Optional
- DSC of authorised director (Director) – Mandatory
How it works
3–5 working days after allotment details
- 1Share details
- 2Share allotment or transfer details.
- 3Board approval
- 4Directors approve issue of certificates.
- 5Stamp duty
- 6Stamp duty is paid as per state law.
- 7Certificates
- 8Signed SH-1 certificates are issued to shareholders.
About Issue of Share Certificates
Overview
Every company must issue share certificates to its shareholders in Form SH-1 as evidence of ownership. Under Section 56(4) of the Companies Act, 2013, certificates must be delivered within 2 months of incorporation for subscribers, within 2 months of allotment, and within 1 month of receiving a transfer instrument.
Company Mitra drafts the board resolution, prepares share certificates with correct folio and distinctive numbers, guides on stamp duty payment under state law and updates your register of members. We also advise on whether your company must issue shares in demat form under the MCA rules for private companies.
- Board resolution and SH-1 certificates
- Stamp duty guidance
- Register of members update
Stamp duty varies by state and is payable separately. Private companies that are not small companies must issue and hold securities only in demat form as per Rule 9B, so physical certificates may not be valid for them.
Who needs it
- Newly incorporated companies issuing first share certificates
- Companies after allotment of further shares
- Companies issuing certificates on share transfer
- Companies issuing duplicate certificates for lost ones
What's included
Included:
- Drafting board resolution for issue of certificates
- Preparation of share certificates in Form SH-1
- Stamp duty payment guidance as per state law
- Updating register of members
- Guidance on dematerialisation requirement
Not included:
- Stamp duty payable to state
- Printing on security paper
- Depository and ISIN charges for demat
- Valuation report
Ready to get started?
Place your order in 2 minutes — our expert takes it from there.
Frequently asked questions
What is the time limit for issuing certificates?
Within 2 months of incorporation for subscribers, 2 months of allotment, and 1 month of receipt of transfer instrument, under Section 56(4).
Who signs share certificates?
Two directors, or one director and the company secretary, as per Rule 5 of the Companies (Share Capital and Debentures) Rules, 2014.
Is demat mandatory for private companies?
Private companies other than small companies must issue securities only in demat form under Rule 9B, as per the timelines notified by MCA.
How is stamp duty paid?
Stamp duty is paid as per the Indian Stamp Act and state law, usually based on the value of shares issued.
Compliances after this
- Keep counterfoils and register of members updated
- Pay stamp duty on time to avoid penalty
- Complete demat process if required under Rule 9B
Penalty for delay / non-compliance
Failure to issue certificates within the time limit attracts penalty under Section 56(6) of the Companies Act, 2013 on the company and every officer in default.
