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Registered Office Change

A Registered Office Change is required when a company or LLP shifts its official address from one location to another. This change must be updated with the Registrar of Companies (ROC) to ensure legal compliance. Whether shifting within the same city, state, or to a different state, the process involves document submission, board resolutions, and ROC approval. Company Mitra simplifies this transition by handling the entire process efficiently.

Requirement

Company or LLP shifting its registered office to a new location.
Filing of necessary forms with ROC and obtaining approval.
Updating business records, bank details, and tax registrations.

Benefits

Ensures legal compliance and avoids penalties.
Allows businesses to relocate for better opportunities.
Keeps official records accurate and updated.
Enables smooth communication with government authorities.

Document Required

Board Resolution approving the address change.
New Address Proof (Electricity Bill, Rent Agreement, etc.).
NOC from the owner (if rented property).
Copy of latest ROC filings.
Digital Signature Certificate (DSC) of authorized signatory.
Approval from directors or partners (if applicable).

Professional Fees

~~₹10,000.00~~ ₹2,000.00

Additional Cost

Process time

⏳ The registered office change process typically takes 7-15 working days, depending on the jurisdiction.

Steps

⏬ Consultation: Discuss address change requirements with Company Mitra.
⏬ Document Collection: Gather required approvals and address proof.
⏬ Board Resolution: Pass a resolution for the change of office.
⏬ Filing with ROC: Submit required forms and documents.
⏬ Approval & Confirmation: Receive ROC approval & update records.

FAQ

👉 When should a registered office change be reported?
It must be updated with ROC within 30 days of relocation.

👉 What are the forms required for registered office change?
Depending on the case, Form INC-22 or LLP Form-15 is required.

👉 Can I change my registered office to another state?
Yes, but additional approvals and filings will be needed for inter-state changes.

👉 Do I need shareholder approval for the office change?
For inter-state changes, shareholder approval via a special resolution is required.

👉 What if I don’t update the registered office with ROC?
A penalty of ₹1,000 per day is applicable for non-compliance.

👉 Is physical verification conducted for a new registered office?
In some cases, authorities may verify the new location before approval.

👉 Can a home address be used as a registered office?
Yes, if proper proof and NOC from the owner are provided.

👉 How does this change affect GST and tax registrations?
GST, Income Tax, and other registrations must be updated after ROC approval.

👉 Will my company’s corporate identity number (CIN) change?
No, CIN remains the same, but the new address is updated in ROC records.

👉 Can Company Mitra assist in the entire process?
Yes, Company Mitra manages document preparation, filings, and compliance.

👉 How long does it take to update a registered office address?
It usually takes 7-15 working days, depending on the type of change.

Compliances

✅ Compliance

📌 Compliance Requirement	📅 Due Date	📖 Remarks
📜 Board Resolution for Address Change	Before ROC filing 📆	Required for approval
📑 Filing of INC-22 / LLP Form-15	Within 30 days of change 📤	Mandatory for ROC records update
📊 Update Tax, GST, and Bank Details	After ROC approval 📌	Ensure all records reflect the new address
📝 Notify Stakeholders & Authorities	Post-approval 📌	Inform tax authorities & banks

Penalties

⚠️ Penalty & Interest

🚨 Non-Compliance Issue	❌ Penalty & Interest	⚖️ Consequences
📑 Failure to File Address Change with ROC	₹1,000 per day 🏦	Until compliance is met
📝 Not Updating Tax & GST Authorities	₹5,000 fine 🚔	Can cause tax compliance issues
📊 Incorrect Address in ROC Records	Legal action 🏛️	May lead to notices from authorities
💰 Failure to Notify Stakeholders	Operational disruptions 📉	Business credibility may be affected